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AC MAINTENANCE

Ensure your air conditioning system runs smoothly and efficiently with regular maintenance Routine checks can help prevent costly repairs and extend lifespan of your unit. From cleaning filters to inspecting ducts, proper AC maintenance keeps your home comfortable year round. Don't wait for a breakdown—schedule your today!

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BENEFITS

Regular AC maintenance offers several benefits that can enhance the performance and longevity of your system First, it improves energy efficiency, helping to lower your utility bills. Second, routine checks can prevent costly repairs by identifying potential issues early on. Lastly, well-maintained AC units provide better air quality, ensuring a comfortable and healthy living environment

What Does AC Maintenance Include?

Air conditioning (AC) maintenance includes several essential tasks to ensure optimal performance and longevity of the system. typically involves cleaning coils, checking refrigerant levels, inspecting the condenser and evaporator coils, cleaning condensate drains and ensuring the thermostat is functioning correctly. Additionally, maintenance may include checking electrical connections and lubricating moving parts to prevent breakdowns and improve efficiency. Regular maintenance helps keep your AC running smoothly and can reduce energy costs.

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Terms and Conditions Right To Cancel You (Customer) have the right to cancel this contract within 72 hours, unless otherwise specified on this contract. Failure to cancel the contract within 72 hours will result in forfeiture of deposits. Customer responsible for any fees associated with labor or work completed regarding the above specified work. Customer responsible for any restocking fees associated with equipment that needs to be returned to a supply house due to cancellation. All equipment and materials that are not eligible for return to a supply house will be at the sole expense of the customer paid to COSMIC COOLING LLC 1.) Acceptance of Proposal and Work Performed: All specifications and conditions are satisfactory and hereby accepted. COSMIC COOLING LLC. is authorized to proceed with work as specified. I agree to the costs listed above and understand that the total cost is required to be paid in full upon signing. I agree to all of the terms and conditions. Estimates and proposal prices are only valid for 30 days from the date it was sent to the customer. Signature made after work is completed indicates that the customer agrees that all of the above listed repairs, services, and installations have been completed to my satisfaction. 2.) Installation of New Equipment: COSMIC COOLING LLC. is not responsible for sizing of air conditioning equipment. COSMIC COOLING LLC. offers recommendations based on several factors and leaves the final decision and responsibility for sizing to the customer. COSMIC COOLING LLC. is not responsible for undersized wiring or breakers unless the electrical work is specified in our scope of work. COSMIC COOLING LLC. is responsible only for the installation and materials contained herein, and buyer shall release and hold COSMIC COOLING LLC. harmless from any and all consequential damages of any kind or description resulting from malfunction or non operation of air conditioning equipment, water or fire damage, etc., the structure or furnishings contained herein or from incorrect power, wiring, fuses, existing code violations or drainage facilities including drain pan, drain line, float switch, condensate pump or secondary drain pans and any water damage caused by clogged drainage, water overflow or moisture accumulation. Buyer grants Seller a security interest in the goods and materials until full payment is received by the Seller. Further, Buyer agrees that said material shall remain chattel and personal property of COSMIC COOLING LLC. until fully paid for. In the event of non-payment in accordance with invoice terms, Buyer agrees to pay any cost of collection including reasonable attorney fees and a service charge of 1.5% per month. If a copper line-set needs to be replaced, additional charges will apply. COSMIC COOLING LLC offers no warranty or guarantee any existing conditions or equipment such as the duct system, insulation, return stand integrity, electrical, copper line set and concrete pad. COSMIC COOLING LLC is not responsible for undersized ductwork, including flex, duct board or metal ducting, or grilles. Customer is solely responsible for having duct work inspected. Any issues arising from poor duct design, improper sizing, deterioration, or damage are the customers responsibility and will be charged at an additional expense if repairs/replacement of ductwork is needed. COSMIC COOLING LLC is not responsible for any issues related to high moisture or humidity levels in the air conditioned space. COSMIC COOLING LLC makes no guarantees that new HVAC Equipment will reach or maintain specific humidity levels in the home. 3.) New Installation of Gas Equipment: COSMIC COOLING LLC. is not responsible for any gas leaks on existing gas lines or gas related equipment. Our sole responsibility is on the equipment we install to the shut off valve at the furnace. COSMIC COOLING LLC. is responsible only for the installation and materials contained herein, and buyer shall release and hold COSMIC COOLING LLC. harmless from any and all consequential damages of any kind or description resulting from malfunction or non operation of air conditioning equipment, water or fire damage, etc, the structure or furnishings contained herein or from incorrect power, wiring, fuses, existing code violations or drainage facilities including drain pan, drain line, float switch, condensate pump or secondary drain pans and any water damage caused by clogged drainage, water overflow or moisture accumulation. Buyer grants Seller a security interest in the goods and materials until full payment is received by the Seller. Further, Buyer agrees that said material shall remain chattel and personal property of COSMIC COOLING LLC. until fully paid for. In the event of non-payment in accordance with invoice terms, Buyer agrees to pay any cost of collection including reasonable attorney fees and a service charge of 1.5% per month. If a copper line-set needs to be replaced, additional charges will apply. COSMIC COOLING LLC offers no warranty or guarantee any existing conditions or equipment such as the duct system, insulation, return stand integrity, electrical, copper line set and concrete pad. COSMIC COOLING LLC is not responsible for undersized ductwork, including flex, duct board or metal ducting, or grilles. Customer is solely responsible for having duct work inspected. Any issues arising from poor duct design, improper sizing, deterioration, or damage are the customers responsibility and will be charged at an additional expense if repairs/replacement of ductwork is needed. COSMIC COOLING LLC is not responsible for any issues related to high moisture or humidity levels in the air conditioned space. COSMIC COOLING LLC makes no guarantees that new HVAC Equipment will reach or maintain specific humidity levels in the home. 4.) Service and Repairs: Customer understands that COSMIC COOLING LLC. is not responsible or liable for any problems arising from repair, tune-up, maintenance, service or diagnostic of HVAC equipment. No warranty is offered on repairs unless specified in terms. Buyer shall release and hold COSMIC COOLING LLC harmless from any and all future malfunctions of HVAC equipment. 5.) Maintenance: Customer/Buyer is responsible for basic system maintenance, which includes cleaning of drain line and changing filters. Failure to clean the drain line can cause water to back up, damage, or system shut down. If the drain line clogs or backs up, Customer/Buyer is responsible for all service fees to fix the issue. 6.) Permits: Permit fees are only included if specified in the contract. If a permit is required, Customer/Buyer agrees to pay any fees associated with the permit. Customer/Buyer agrees to make property accessible for inspection and any fees associated with an inspector not having access to the property are the Customer/Buyer responsibility. This includes re-inspection fees or expired permit fees. Customer/Buyer is responsible for the cost of expired permits or closing out permits after expiration. 7.) Refunds and Returns: Returns or Refunds not accepted once work has been performed or authorized. If any refunds are issued, Customer/Buyer is responsible for all processing, restocking or credit card fees. Customer/Buyer agrees to pay a return check fee of $75 to COSMIC COOLING LLC. 8.) Credit/Debit Card Policy: Services that are performed and are paid with a credit or debit card are not eligible for credit card challenge. Customer/Buyer agrees to not challenge credit card payments once the service is provided as per this agreement. Customer/Buyer agrees that this non-credit card challenge agreement is irrevocable. 9.) Cosmic Maintenance Plan: Customer/Buyer agrees to pay all fees due and listed in the agreement. The CMP Package will begin on the date of purchase and end 1 year from the start date unless a different time is specified on the original agreement. Maintenance Plans included with new system installation start from date of installation. Maintenance service calls must be scheduled Monday through Friday between the hours of 8AM to 5PM Central Standard Time. Service repair calls scheduled 8am – 8pm will cost $95 each. Only 2 tune-ups are included with a yearly CMP package. If customer requests additional tune up than they must be purchased separately. Refunds are only accepted within 30 days of purchase if no tuneups or work was completed under maintenance plan. The CMP Package covers one unit only. Multiple packages may be purchased to cover additional units. Filters are not included in the CMP package and must be purchased by the Customer/Buyer. A multiple system discount is only applicable if the systems are located at the same property and are qualifying equipment. Pricing is based on qualifying equipment only. 10.) No guarantees for cooling or heating temperature or system run time: COSMIC COOLING LLC does not warranty or guarantee that repaired or new air conditioning or heating equipment will reach specific set temperatures in the home. COSMIC COOLING LLC offers no guarantee for specific run time of equipment. COSMIC COOLING LLC offers no guarantee for specific sound levels of equipment while operating. Customer/Buyer solely responsible for ensuring the home is fully insulated with the proper insulation in all crawl spaces per all current building codes. Customer/Buyer responsible for minimizing all heat sources in the home. Customer/Buyer solely responsible for reducing load to the HVAC equipment. COSMIC COOLING LLC offers no guarantee for the HVAC system to provide specific temperatures blowing out supply registers while operating in cooling or heating modes. Customer/Buyer is solely responsible for protecting equipment and providing adequate space and conditions for HVAC equipment. COSMIC COOLING LLC is not responsible for air conditioning equipment that “sweats” or has water condensation on the unit. Customer/Buyer is solely responsible for having adequate insulation and keeping temperatures cooler to prevent “sweating”. 11.) Limited Manufacturer Parts Warranty: COSMIC COOLING LLC. is not responsible for honoring any manufacturer part warranty on parts or equipment installed on repairs, maintenance or new system installation. All manufacturer Terms and conditions vary by manufacturer. Limited parts warranty, per your manufacturer’s guidelines, is offered to the homeowner owner, please check with the manufacturer for guidelines. Customer/Buyer responsible for any transfer or alteration of manufacturer’s warranty. Customer/Buyer has researched the manufacturer warranty thoroughly and agrees to all terms and limits. Manufacturer parts warranty does not cover damaged or failed parts due to electrical surge, exterior damage, lack of maintenance, corrosion, rust, animal urination or any other physical damage caused by lack of maintenance or negligence. Thermostat, float switch, wiring, ductwork, copper line set, arma-flex, and all other miscellaneous parts have a limited parts warranty of 1 year from installation date. 12.) Limited Labor warranty by Climate Experts: Limited Labor Warranty COSMIC COOLING LLC. is providing a limited labor warranty on the workmanship and labor on the installation of a new HVAC system with the following parameters: The labor warranty is only applicable for newly installed items by COSMIC COOLING LLC, labor warranty only transferable to new homeowners if transferred within 180 days of home purchase. COSMIC COOLING LLC offers no warranty on any existing equipment or materials including; existing copper line-set, ductwork, electrical, drain line, air handler stand, or existing air conditioning equipment. Service calls or work performed under the labor warranty must be scheduled Monday through Friday between the hours of 8AM to 5PM Central Standard Time. Service calls scheduled anytime other than the above specified hours will cost an additional fee. Terms of Coverage The limited labor warranty period is listed in the signed agreement and starts from the date of installation. COSMIC COOLING LLC offers a maximum labor warranty of 1 year with all installations or repairs if indicated in contract. A labor warranty indicated on the contract for more than 1 year is considered an “Extended Labor Warranty” and offered by a third party or manufacturer. COSMIC COOLING LLC does not offer “in-house” “Extended Labor Warranty” plans whatsoever. Extended Labor Warranty COSMIC COOLING LLC offers a labor warranty at a maximum of 1 year from installation date on new system installation. If customer agrees to an extended labor warranty of more than 1 year, terms apply. All extended labor warranties are offered by third party companies in no way affiliated with COSMIC COOLING LLC. Third party companies include HVAC Manufacturers and third party labor warranty companies. Manufacturer and third party company limited labor warranty terms apply. Customer has reviewed third party “Extended Labor Warranty” terms in full and agrees to all terms. If customer does not follow all guidelines or agree to all terms, extended labor warranty is void and null. Refunds are not applicable for extended labor warranty cost. Customer/Buyer must maintain an active Maintenance Plan (CMP) with COSMIC COOLING LLC throughout the entire warranty period or this labor warranty is void. Failure to purchase and maintain an active Maintenance Plan (CMP) will void COSMIC COOLING LLC Labor warranty. Customer/Buyer will be responsible for all costs associated with HVAC labor, including service calls, repair labor, installation labor and maintenance. Coverage COSMIC COOLING LLC. will repair issues that arise as a result of faulty or poor workmanship or labor on your installed HVAC system, provided that COSMIC COOLING LLC. is notified of the issue during the warranty period. COSMIC COOLING LLC. reserves the right to inspect the issues in order to determine that the issue was caused by faulty or poor workmanship. COSMIC COOLING LLC. reserves the right to charge a service fee if it is determined that the issue was not a result of poor or faulty workmanship or labor on the part of COSMIC COOLING LLC. For issues covered by this workmanship and labor limited warranty, COSMIC COOLING LLC. will provide, at no additional cost to the Customer/Buyer, labor necessary to repair the issue. What is Not Covered: Normal expected wear and tear associated with system being exposed to elements on a rooftop or outside in a ground mounted configuration, Damage due to corrosion, Improper maintenance, Excessive voltage or current conditions from the electrical grid, Exposure to unsuitable environmental conditions (including but not limited to lightning strikes, storm, fire, flood etc.), Unauthorized or abnormal use, repair, modification or operation, Negligence or accidents, Systems that have had work performed on them by contractors or individuals other than COSMIC COOLING LLC. This warranty also does not cover the costs associated with main system components that are covered by separate manufacturer’s warranties. COSMIC COOLING LLC. will, however, aid in the pursuit of such warranty claims if desired by the Customer/Buyer. Disclaimer and Limitation of Liability EXCEPT FOR THIS EXPRESS LIMITED WARRANTY, COSMIC COOLING LLC. EXPRESSLY EXCLUDES ALL WARRANTIES WITH RESPECT TO INDIVIDUAL HVAC SYSTEM PARTS THAT CARRY SEPARATE MANUFACTURER WARRANTIES, EXISTING ELECTRICAL WIRING, DISCONNECT BOXES, AND BREAKERS, EXISTING DUCTWORK, FLEX DUCT, METAL DUCTWORK, SUPPLY AND RETURN AIR PLENUMS, RETURN GRILLES, SUPPLY REGISTERS, EXISTING RETURN OR AIR HANDLER STANDS, EXISTING DRAINAGE DEVICES, DRAIN LINES, DRAIN PANS, CONDENSATE PUMPS, COPPER LINE-SETS, REFRIGERATION LINES, FLOAT SWITCHES, LOW VOLTAGE WIRING, INSULATION, THERMOSTATS, ETC. TO THE MAXIMUM EXTENT PERMITTED BY LAW, COSMIC COOLING LLC.’S AGGREGATE MONETARY LIABILITY TO THE Customer/Buyer FOR ANY REASON AND FOR ANY AND ALL CAUSES OF ACTION, WHETHER IN CONTRACT, TORT OR OTHERWISE, WILL NOT EXCEED THE AMOUNT PAID TO COSMIC COOLING LLC. FOR THE WORK PERFORMED ON THIS PROJECT. COSMIC COOLING LLC. WILL NOT BE LIABLE TO YOU UNDER ANY CAUSE OF ACTION, WHETHER IN CONTRACT, TORT OR OTHERWISE, FOR ANY INDIRECT, SPECIAL, INCIDENTAL, CONSEQUENTIAL OR PUNITIVE DAMAGES. THE ORIGINAL PRICE FOR INSTALLATION OF THE PROJECT AND COSMIC COOLING LLC.’S OBLIGATIONS UNDER THIS EXPRESS LIMITED WARRANTY ARE CONSIDERATION FOR COSMIC COOLING LLC’S LIABILITY. Miscellaneous Provisions- This limited warranty will be governed and interpreted exclusively in accordance with the laws of the state of Florida, without reference to provisions concerning conflicts of laws. If any provision of this limited warranty is found by any court or arbitrator to be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions will not be affected thereby. This limited warranty constitutes the entire contract between the parties concerning the subject matter of this warranty and supersedes all marketing brochures and other expectations, understandings, communications, representations and agreements, whether verbal or written, between the parties. 13.) Drywall damage and repair: During the installation of new HVAC equipment, duct work, or register grilles may cause cracking, crumbling or holes in the existing drywall. COSMIC COOLING LLC is not responsible for any drywall damage or repair in these circumstances. The Customer/Buyer is responsible for any drywall repairs needed after installation. The Customer/Buyer holds COSMIC COOLING LLC. harmless from any costs or repairs associated with drywall repair or replacement, due to damage caused during or after installation. COSMIC COOLING LLC. is not responsible for insulation being moved in any crawl spaces while completing work. The customer is responsible for removing expensive items and furniture from “work areas” or covering them from exposure to dirt, dust, or debris from installation. 14.) Portable A/C Unit Rental & Installation– COSMIC COOLING LLC will install portable air conditioning units at the customer’s request inside of the home to help keep rooms cooler. COSMIC COOLING LLC will install portable A/C unit(s) in a room of customers requested on the existing floor. COSMIC COOLING LLC is not responsible for any damage to the floor from scratches, marks, water damage, dents or any damage whatsoever. Customer takes all responsibility for damages that may occur from having a portable a/c unit installed at the property and holds COSMIC COOLING LLC s harmless from any damages. COSMIC COOLING LLC will install the exhaust hose and bracket of the portable A/C unit into the closest window or exterior door. COSMIC COOLING LLC is not responsible for any damage to the window or door from the installation. COSMIC COOLING LLC make no guarantees that the portable A/C unit will maintain specific temperatures in the home. The Customer must return the portable A/C unit in good working condition with no physical damage to the unit as it was originally installed. The portable A/C unit deposit is only refundable if the customer is having full system replacement and approved by COSMIC COOLING LLC. The maximum approved rental period is 5 business days. Failure to return the portable A/C unit within rental period time will cause the customer to pay for an additional 5 days of rental. If a customer does not return a portable A/C unit or it is damaged, the customer may be liable to pay $750 plus an applicable cost to replace the portable A/C unit. Customer agrees to all terms and takes full responsibility of the portable A/C unit while installed at customer property. 15.) Failure to make payment in full- If customer fails to pay COSMIC COOLING LLC the full amount due at completion of service, COSMIC COOLING LLC has the right to file a construction lien on the property. Attorney fees, filing fees, and collection fees may apply.

SERVICE@COSMICCOOLINGLLC.COM

850-865-9420

Santa Rosa Beach, FL 

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